/Privacy Policy.

PEI generally collects personal data directly from you when you interact with PEI or make use of PEI’s services. This includes:

• your name and username;
• personal photographs;
• your business address, email address and phone number;
• user login details (including name, business email address and job title);
• authenticated usage data generated through your interaction with our services, including a pseudonymous internal identifier (customer_id), subscription access status, and defined usage events (such as login activity, page views, feature usage, downloads/content accessed and session information), together with limited technical metadata (such as timestamp, general location, device and browser information); some of your billing details, including a billing address; and
• your marketing preferences, including any consents you have given us.

• PEI collects certain personal data directly from your device, when you visit the website. This includes information related to the browser or device you use to access PEI’s site such as Internet Protocol (IP) addresses, date and time that you visited the site, the type of Internet browser and computer operating system, referral source, length of visit, page views and website navigation paths.

• For any events in which we operate badged access, information about your location may be stored. For example, you may be required to use your badge to gain access to certain areas, and this information will be used for future event planning.

• PEI collects certain personal data directly from third parties who provide services to PEI or carry them out on our behalf, such as payment services providers. This includes your payment details, including credit card details, where you subscribe to PEI’s services or buy products from us.

Purposes for Which PEI Processes Your Information and Legal Basis for Such Processing

PEI processes your personal data for the following purposes:

To fulfil a contract, or take steps linked to a contract, this includes:

• To communicate with you; and
• To take payments and provide you with requested services.

To conduct PEI’s business and pursue PEI’s legitimate interests, which include:

• developing and improving our website(s) and protecting our services and content;
• personalising our website(s), products or services;
• understanding how our digital products and services are accessed and used, including analysing usage data to improve functionality, relevance and performance and support subscriber engagement and account management;
• to analyse content engagement and user behaviour in order to inform editorial strategy, product development and feature design;
• to identify which content, features or services are most used or valued and to refine, prioritise or discontinue those that are less relevant;
• protecting the security and integrity of our website and our services, including detecting, investigating and addressing misuse (such as unauthorised access, credential sharing, scraping, automated access or other activity in breach of our );
• to carry out account-level analysis where necessary, including investigating access issues, verifying subscription status and ensuring the proper functioning of user accounts;
• verifying payment details and preventing fraud;
• ensuring continued access to services and our website(s);
• the activity of attendees at our events;
• to provide your contact details to any exhibitor or sponsor where they may scan your badge; and
• where your access to our services is paid for or otherwise facilitated by your employer or another organisation, we may provide them with information relating to your usage of our services where required to enable them to manage subscriptions to our services, assess usage and value, and allocate licences appropriately and to enable us to manage the customer relationship. Such reporting is provided on an aggregation-first basis, meaning that aggregated data will be provided wherever sufficient for the purposes.

Where we rely on our (or a third party’s) legitimate interests as the lawful basis for processing your personal data, we will carry out a balancing exercise to ensure that such interests are not overridden by your interests, fundamental rights and freedoms.

Where you give consent

• To notify you of new products, promotions and services from PEI;
• To place certain types of cookies and similar technologies; and
• On other occasions where PEI asks you for consent, PEI will use the data for the purpose that PEI explains at that time.

For purposes which are required by law:

• In response to requests by government or law enforcement authorities conducting an investigation.

PEI may share your personal data with PEI’s subsidiaries and affiliates, third party service providers, in a case of change in control, with government authorities, and other third parties, as described below:

Service Providers: Your data may be shared with third parties service providers who will process it on PEI’s behalf for the purposes identified above. Such third parties include providers of website hosting, maintenance, research and analytics solutions, IT services, advertisement display functions, related analytics for PEI’s sites and identity checking payment solutions. PEI is sharing your data with them for various reasons including to allow them to help improve PEI’s services, to conduct analytics services or to send you advertising messages (with your consent) on PEI’s behalf.

Advertising Service Providers: Designated service providers assist PEI with advertisement display functions and related analytics for PEI’s sites.

Sale, Merger or Change in Control: In the event PEI goes through a business transition, such as a merger, being acquired by another company, or selling a portion of its assets, users’ personal information will, in most instances, be part of the assets transferred. Therefore, it may be disclosed to PEI’s advisers, any prospective purchaser’s advisers and will be passed to the new owners of the business and with designated service providers.

Subsidiaries and Affiliates: PEI may share the information it collects from and about you with other entities within the PEI Group and their respective employees where necessary for legitimate business purposes, including coordinating, operating and administering PEI’s business generally, providing and administering products and services, managing customer and prospect relationships, facilitating events and professional engagement activities, conducting sales and marketing activities, supporting commercial initiatives, performing research, benchmarking, analytics and reporting, and developing and improving PEI Group products and services. These entities may be located in any jurisdiction in which PEI Group operates, including, for example, Singapore, Hong Kong and the United States. The composition of the PEI Group and the locations from which it operates may change from time to time, and you should periodically review this notice for updates.

Sponsors and Exhibitors: When you express an interest on our websites or attend one of PEI’s events or conferences, PEI may share your details with certain sponsors and exhibitors, as permitted by law.

Your employer or other organisations: where your access to PEI’s services is paid for or otherwise facilitated by your employer or another organisation, PEI may share limited information about your use of the services with that organisation. Where possible, this data will be aggregated or pseudonymized and identifiable data will be shared where required for subscription management purposes. Our Terms & Conditions incorporate data protection terms which limit the processing of such shared personal data in accordance with data protection laws.

Sponsors and other Third-Party Providers: Consistent with the choice you make when providing personal information, PEI may also share your personal information with a sponsor or other third party (i.e., third-party provider) that provides you with special offers and/or promotions that may be of interest to you, subject to your consent.

Government Authorities: Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of PEI’s legitimate interests in compliance with applicable laws.

PEI may also share information about PEI’s site users with other third parties, such as your use of this site or other websites, and the services provided on this site or other websites, but only on an anonymous and aggregate basis.

Please note that if you make use of certain features of this site (e.g. sharing news stories of interest) any information you or others voluntarily disclose through use of these features, becomes available to the public and/or other users whom you have designated. If you choose to provide access to designated individuals, please be aware that any information you post will be visible to such individuals for their use. PEI is not responsible for the information that you or others choose to disclose publicly on this site, and neither PEI’s nor others’ use of such information is subject to this privacy policy.

For us to enable you to access PEI’s services, we may transfer your personal data outside of the UK and/or EEA from time to time for the purposes outlined in this privacy policy. This means that your personal data may be transferred to a jurisdiction that may not be deemed to offer an equivalent level of legal protection as, for example, is provided in the UK and/or EEA or your jurisdiction of residence. For example, as described above, we may transfer personal data to our group entities based outside of the UK and/or EEA, including to Hong Kong, the United States, Japan, Australia and Singapore, and well as to our services providers based abroad, including in India.

However, to ensure that your personal data receives an adequate level of protection when it is transferred outside the UK and/or EEA, where required by applicable data protection laws, we ensure that appropriate safeguards are in place, for example:

• we ensure the transfer is to a recipient in a country that has been deemed to provide an adequate level of protection for personal data by the European Commission and/or UK Secretary of State (as applicable);
• we put in place contractual terms approved by the Information Commission and/or the European Commission, as applicable, with the recipient of the personal data to ensure that your personal data is safeguarded appropriately;
• we ensure that the recipient has certified to an approved framework, such as the EU-U.S. Data Privacy Framework (“DPF”) and/or the UK extension to the DPF, as applicable, and that such certification covers the personal data being transferred; or
• in certain cases, we may obtain your explicit consent for particular transfers (after having informed you of the related risks) or we may rely on other derogations under applicable data protection laws, such as when the transfer is necessary for the performance of a contract that we have entered into with you.

If you would like further information about, or (if applicable) copies of, the measures we rely on in relation to a particular transfer of your personal data outside the UK and/or EEA, you can request it by contacting us using the contact details set out in the “Your Rights” section.

A link to PEI’s full Cookie Notice is located on the Site’s homepage.

Websites of partners of PEI and other websites you may access via the site, including social networking websites, have different privacy policies and are not subject to this privacy policy. PEI recommend that users read the privacy statement of each such website to find out how they treat and protect your personal information. PEI offer no warranties or assurances as to the policies of other websites and users visit and access these other websites at their own risk.

Any data you provide to PEI is kept on secure servers. PEI uses reasonable administrative, technical, personnel and physical measures to safeguard such data against loss, theft, unauthorized use, disclosure or modification and to ensure the integrity of that data. To help us protect your privacy, you should maintain the secrecy of the login ID you may have set up in connection with your access of the site. If in PEI’s reasonable opinion PEI considers that your ID has in any way been compromised and its use is contravening our terms & conditions PEI has the right to terminate access to the site at once and if appropriate to cancel without refund any subscription related to it.

You have the right to ask us: for a confirmation on whether PEI processes your personal data, certain information in this regard and a copy of your personal data undergoing said processing; to correct, complete, delete or restrict (stop any active) processing of your personal data; to exercise your right to portability, i.e., to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format; and to ask us to share (port) this data to another controller. You also have the right to lodge a complaint with a supervisory authority, in particular in the EU Member State of your residence, or the location where the issue that is the subject of the complaint occurred.

Wherever PEI relies on your consent, you will always be able to withdraw that consent, although PEI may have other legal grounds for processing your data for other purposes, such as those set out in this privacy policy. In some cases, further to the purchase of a PEI product or service, PEI is able to send you direct marketing without your consent, in which case PEI relies on its legitimate interests. You have an absolute right to opt-out of direct marketing, or profiling PEI carries out for direct marketing, at any time. You can do this by following the instructions in the communication where this is an electronic message, by logging in to your user account and changing the settings or by contacting us using the details set out below.

In addition, you can object to the processing of your personal data in some circumstances (in particular, where PEI does not have to process the data to meet a contractual or other legal requirement, or where PEI is using the data for direct marketing).

These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which PEI is required by law to keep or has compelling legitimate interests in keeping.

To exercise any of these rights or for other questions regarding this privacy policy, you can get in touch with us by email at DataGovernanceOffice@pei.group or in writing to:

Central Data Office
PEI Group
100 Wood Street
London EC2V 7AN
United Kingdom

To comply with the General Data Protection Regulation (2016/679) we have a European representative. If you wish to contact them, their details are as follows:

Vincent Rezzouk-Hammachi
Bird & Bird GDPR Representative Services SRL
Avenue Louise 235
1050 Brussels
Belgium
EUrepresentative.PEI@twobirds.com

Where PEI processes certain limited information about each user as part of the online registration process, PEI does this for as long as you are an active user of PEI’s sites, plus not less than 2 years thereafter.

Where PEI process personal data for marketing purposes or with your consent, PEI process the data until you ask us to stop and for a short period after this (to allow us to implement your requests). PEI also keeps a record of the fact that you have asked us not to send you direct marketing or to process your data indefinitely so that PEI can respect your request in future.

Where PEI process personal data for site security purposes, PEI retains it for as long as you are an active user of PEI’s sites, plus not less than 2 years thereafter.

Where PEI process personal data for online activity for analysis, PEI retains identifiable usage data for as long as necessary for the purposes described in this privacy policy but may retain it for longer if required for contractual, legal or enforcement purposes. Aggregated or anonymised data may be retained for longer periods.

Where PEI process personal data in connection with performing a contract, PEI keeps the data for 6 years from your last interaction with us, which is consistent with the period of time that we retain the related contract.

From time-to-time PEI may make changes to this privacy policy to reflect any changes to PEI’s privacy practices in accordance with changes to legislation, best practice or site enhancements. PEI reserves the right to change this privacy policy at any time by posting revisions on this site and notifying you of such changes when you visit PEI’s site and/or by email.